It seems like the minute one Stake Conference is finished, that we are planning the next one. I thought I'd give you the play by play of my typical Stake Conference weekend.
Saturday, March 5
Saturday 12:00 pm - Arrive at Church, setup camera system and projector to view the Pulpit in the back cultural hall... Inevitably, each time something with the technology goes wrong, So, this time after putting all the wire down, running it so nobody will trip, I had to pull it back up again and run it to the other side of the gym. Prep work for my presentation to the Bishoprics and Branch Presidencies in our stake - you will fill out the paperwork... it is important not to spend more money than you have, you know the simple, easy things, we skip.
Saturday 3:00 pm - Priesthood Leadership Meeting - of course, 5 minutes before the meeting a person who is presenting asks whether I have a laptop or not, and where is he going to project his presentation? What? His presentation? news to me... well, we could setup here.. quickly scramble around while the meeting is still starting... looking like a total unprepared goof, I'm sweating and setting up a computer screen.. Setup everything for the technology piece, and take my seat behind the Stake Presidency on the stand. Well.. of couse, I review the schedule and this brother is scheduled to present the same time I was.... In a different part of the building well, what do we do now, I signal the man and we walk out of the session, and figure out what to do, He can't use my laptop to do the presentation, so we disrupt another brother on the High Council I know usually carries a laptop, and we set them up together. I take my place on the stand for 1 minute and the Stake President dismisses us to our separate meetings. I take my 20 minutes with the Bishoprics and Branch Presidencies. I leave that portion of the meeting and sit with the rest of the MP and hear a presentation on temple work.
5:00 pm - Setup the projector again, etc.. that we tore down to make this brother's presentation. Test the camera feed, then deal with the 7 or 8 interruptions from members wanting or needing something that only I can help with apparently. We run down items in the stake center, find a cable someone needs for a different building tomorrow, and email several people a URL for the feed in case the satellite is not working in the morning. Turn the camera on in time for the Adult Session to start.... missing completly the finger food intended for those attending the 3-5 session and the 6 - 8 session....
6:00 pm - Adult Session - This went very well, a wonderful session, I take the count in the middle (where I also took the time to setup two tv's (one in RS and one in Primary for the Sunday Morning session), but otherwise, enjoyed the session. After the session, mingle, then look around in horror as someone has so lovingly put away the projector and equipment in the cultural hall. In my best annoyed tone I ask, why he was taking the equipment down... well, uh.. we need it for tomorrow morning. He looks very sorry, and I am...well, tomorrow morning I'll have to get up earlier.
Sunday Morning, March 6
5:00 am - Arrive ahead of Stake Presidency meeting to setup the projector in the chappel which will be used to broadcast the session from SLC and redo the work from yesterday to setup the projector for the cultural hall.
6:00 am - 8:30 am - Stake Presidency Meeting - and last minute preparation for stake business to be conducted during the session, we are late getting this information to the High Councilors that are presiding at the different locations in the stake (all members attended in their own buildings, Trenton, Chillicothe, Cameron, Wood Heights, Kearney, Liberty, North Kansas City) - each has a sattelite with the exception of Kearney, which we hooked up the Web URL feed over the Internet. coordinating a 15 minute stake business across each of those locations is harder than it seems
8:30 am - Save a seat for the family, (I'm always in trouble because I don't do this for the family so I remembered today), and locate myself next to the projector to prep for the meeting. Make assignments to someone in the cultural hall to handle the lights and the projector when the SLC broadcast starts, and lights in the chappel when the broadcast starts. Find the remaining Branch President who wasn't in the leadership training yesterday and give him the materials I had prepared.
10:00 am - The meetings starts with a hymn and the stake business. The stake president switches the sound to the sattellite and we light up the projectors. The volume low so the Stake President walks up to the stand and ups the volume. Now there is an annoying high squeal in the sound, and the Stake President and I are unable to communicate well to fix it. He sits back with his family, and I go up to the stand to vary the volumes between the chappel system and the Sattelite system... I find the right combination and teh squeal is now gone. I then do the count and sit back down with the family for the rest of the meeting.
12:00 pm - The meeting ended quite early, around 11:40 - I now go undo all that other stuff. Projectors and VCR's in the chappel and the cultural hall, the tv's in the primary and Relief Society room, put the equipment back in the closet. Complete the Stake Conference form, to mail to SLC, pack up.
1:30 pm - head home for a nap.....
5:30 pm - Receive a phone call from Bro. Tervort in the Liberty 1 ward, they were just in the building and the camera is still setup and turned on.... well, I must have forgot that after I closed the curtains. I even said to myself, "Self, you're going to forget to get the camera" and it looks like I did.
Just my small part of Stake Conference.